IAM updates
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Action needed: data view decommissioning
On Tuesday, November 4, 2025, data views that were previously reported as “no longer needed” will have access revoked from all database user accounts. Learn more.
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Action needed: remove UDDS from your Manifest group(s) by 9/15/25
Manifest group owners must remove UDDS groups from their Manifest groups in Manifest production by Monday, September 15, 2025.
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Action required by July 1: NetID Login HRS EMPLID transition to Workday Worker ID
Posted on June 20, 2025 Posted on June 20, 2025 This communication is being sent to contacts for systems that receive wiscEduHRSEmplid via NetID Login. Dear Colleagues, As a contact for a…
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IAM cutover dates and Manifest deadlines
Manifest group owners must have any Workday Organization ID changes done by June 30, 2025, and there will be limited availability for Manifest July 1 – July 7, 2025. Learn more.
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IAM managed Manifest groups using UDDS
The IAM team will update the Workday Organization ID for Manifest groups using UDDS. Read more.
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Action Needed by June 6: Data View Testing
Each data view has been assigned a testing window. All data view testing must be concluded by Friday, June 6, 2025. No exceptions or extensions will be made.
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Action needed by May 30: NetID Login Name Data Confirmation
Systems that receive name data via NetID Login must verify the version of name their application will consume in Workday by May 30.
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Action needed by May 23: NetID Login Testing
Systems that receive name data via NetID Login are required to complete system testing by Friday, May 23. Learn more.
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CAD UTF8 Display Name changes
With the transition to Workday, displayname in Campus Active Directory will be delivered to systems with UTF8 and additional character limits.
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Action needed by May 9: Manifest Groups using UDDS
Read directions and information that will support Manifest group owners in transitioning a Manifest group from using UDDS to a Workday Organization.
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Action Needed: Manifest Groups using UDDS
Learn the information that will allow Manifest group administrators to plan for the transition from UDDS to Supervisory Organization, Cost Center, or UW Organization Structure.
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ATP Integrations Follow-up | Workday Organizations Realignment and UDDS Guidance Updates
Moving forward, the Supervisory Organization (Sup Org) structure grouped by Cost Center Hierarchy Level (CCHL) in Workday will be referred to as the UW Organization Structure. Learn more.
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Action Needed by February 28: Data View Testing
The IAM team must make necessary Workday-related updates to each legacy data view in the test environment. Learn more about what you need to do now and later for your legacy data…
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NetID Login Decommissioning Feb. 3rd
Beginning February 3, the IAM team will be decommissioning the associated Entity IDs for systems that reported NetID Login is no longer needed.
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NetID Login Name Data Removal Feb. 3rd
Beginning February 3, the IAM team will stop sending name data to the associated Entity IDs who reported not to use the name data it receives from NetID login.
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Action Needed by Dec 18: CAD Testing
Systems that receive name data from Campus Active Directory (CAD) are to complete testing between November 18 – December 18, 2024.
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Action Needed by Dec 6: NetID Login Testing
Contacts for systems that receive name data via NetID Login need to complete the required testing for their systems. Read on for more info.
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Action Needed by October 31: CAD Groups using UDDS
Campus Active Directory (CAD) departments that receive UDDS directly within CAD will need to transition to a Manifest group that can be published to CAD to receive UDDS data.
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Manifest Groups using UDDS: Resources & Next Steps
We are pleased to share information that will allow Manifest group administrators to plan for the transition from UDDS to Workday.
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Aug 20 FAQ Session with IAM for CAD Action Items
The Identity & Access Management (IAM) team is hosting a virtual Q&A, August 20th 1pm-2pm, to answer questions associated with Campus Active Directory groups that receive UDDS data and the forthcoming transition…
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Aug 20 FAQ session with IAM for CAD action items
The Identity & Access Management (IAM) team is hosting a virtual Q&A, August 20th 1pm-2pm, to answer questions associated with Campus Active Directory and the forthcoming transition to Workday.
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Aug 20 FAQ Session with IAM for Legacy Data View Action Items
The Identity & Access Management (IAM) team is hosting a virtual Q&A, August 20th 3:30-4:30pm, to answer questions associated with Legacy Data View and the transition to Workday.
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August 15: FAQ session with IAM for NetID login action items
This communication is being sent to contacts for systems using NetID Login that are not yet linked to the list of ancillary systems and receiving name and/or UDDS data via NetID Login.…
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Action needed by August 15: IAM test option preparation (Legacy Data View)
The IAM team is seeking information from technical and/or business contacts for ancillary systems that use a Legacy Data View.
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Action needed by August 15: IAM test option preparation (NetID Login)
The IAM team is seeking information from contacts regarding systems that use NetID Login.
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Action needed by August 15: IAM test option preparation (NetID Login & Legacy Data View)
The IAM team is seeking information from technical and/or business contacts for ancillary systems that use NetID Login and a Legacy Data View.
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August 9 Action Needed: CAD UDDS Data
We are seeking information about your Campus Active Directory groups that receive UDDS data. This will allow the Identity & Access Management team to make data from Workday available to you via…
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August 9 Action needed: CAD name data
Update our data sheet to verify the impacts that changes related to identity data, as a results of Workday implementation, will have on your Campus Active Directory group(s).
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IAM Campus Active Directory update – July 2024
Those who work with Campus Active Directory should be aware of changes to identity data as it relates to Administrative Transformation Program (ATP) and Workday implementation. Read this email to learn more.
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Feedback needed: Manifest Groups using UDDS
This communication is being sent to Madison Readiness Leads, Madison Technical Coaches, and Manifest group administrators (aka owners) for groups using data-driven UDDS groups to define membership. Dear colleagues, We are pleased…
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IAM Ancillary System update – June 2024
Please view our new Data Changes and Ancillary Systems website. It will be kept up to date with all outgoing communications from IAM and links to key resources from ATP.
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Consider a transition to Person API
With the implementation of Workday, you will be required to update how your application integrates with Person data. If you transition your ancillary systems to Person API now, you will benefit from…
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ERP Ancillary Systems Program: Mar. 2023 updates
View the latest Ancillary Systems Program accomplishments, as of Mar. 22, 2023.
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Prepare for organization and worktag structures in Workday
Sent to Ancillary System Owners on February 20, 2023.
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ERP Ancillary Systems Program: Jan. 2023 updates
View the latest Ancillary Systems Program accomplishments, as of Jan. 18, 2023.
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ERP Ancillary Systems Program: Dec. 2022 updates
View the latest Ancillary Systems Program accomplishments, as of December 21, 2022.
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ERP Ancillary Systems Program: Nov. 2022 updates
View the latest Ancillary Systems Program accomplishments, as of November 16, 2022.
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ERP Ancillary Systems Program: Oct. 2022 updates
View the latest Ancillary Systems Program accomplishments, as of October 19, 2022.
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UW–Madison ERP Ancillary Systems Program (ASP) introduction
In June 2024, UW–Madison’s HR and financial systems will move from PeopleSoft to Workday through the efforts of the Administrative Transformation Program (ATP). To assist in this effort and to help make…
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Helpful ASP Resources
Sent to Ancillary Systems Program team on October 24, 2022.
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Campus low/no code project – overview and next steps
Sent to low/no code update group on August 16, 2022.
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Sign up to receive updates from UW–Madison ERP Ancillary Systems Program (ASP)
Sent to ITCCC, M-Team, Distributed Developers, and Tech Partners on August 15, 2022.
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Kickoff follow-up: UW–Madison ERP Ancillary Systems Program
Sent to ITCCC, M-Team and kickoff meeting attendees on July 29, 2022.