This page contains resources from the Identity & Access Management (IAM) Team for Ancillary System Owners and Manifest/ Grouper group owners as they prepare for Workday go-live.
IAM Communications & updates
IAM milestones for ancillary system owner actions and testing
| Milestone | Timeline |
|---|---|
| CAD ASOs Convert to Manifest Groups for UDDS ASOs for systems receiving UDDS data via CAD need to convert to Manifest groups to receive UDDS data. UDDS data in CAD is legacy and Sup Org/ Cost Center won’t be in CAD. |
October 3, 2024 – October 31, 2024 |
| CAD ASOs Test UTF8 ASOs for systems using CAD to recieve name data need to test their applications for compatibility with UTF8 and unlimited characters. Currently, CAD is receiving data as ASCII and limited characters. |
11/18/24-12/18/24 |
| NetID ASOs Convert to Manifest Groups for UDDS ASOs for systems receiving UDDS via NetID Login need to convert to Manifest groups to receive UDDS data. UDDS data in NetID Login is legacy and Sup Org/ Cost Center won’t be in NetID Login. Previous Request for Information (Action Needed by August 15: IAM test option preparation (NetID Login)). |
6 Week Window, sometime in November 2024 to January 2025 |
| NetID ASOs Test UTF8 ASOs for systems using NetID Login to recieve name data need to test their applications for compatibility with UTF8 and unlimited characters. Currently, NetID Login is receiving data as ASCII and limited characters. |
11/4/24-12/6/24 and an additional timeline in June 2025 for new applications only |
| Manifest Group Owners select and test Sup Org/ Cost Center Manifest group owners for groups using UDDS need to determine the supervisory org. and/or cost center that will replace the UDDS data used by the group and test. Preparatory work information. |
Timeline TBD: Based on guidance from ATP Leadership Dependency: Cost Center & Sup Org Remapping |
| Manifest Group Owners add Sup Org/ Cost Center Manifest group owners for groups using UDDS need to update their Manifest groups in production by adding a supervisory organization and/or cost center. This will ensure these groups provide the necessary grouping functionality upon Workday go live. |
Sometime May 2025 – June 2025 |
| Legacy Data View ASOs Test ASOs for systems using a legacy data view need to test changes to the data associated with Workday. This includes UTF8, Sup. Org and Cost Center, and more. Previous request for information (Action Needed by August 15: IAM test option preparation (Legacy Data View)) |
Data View testing will be a rolling process with testing released to ASOs in batches
Dependency: Cost Center & Sup Org Remapping |
Watch August 2024 IAM Presentation for Ancillary System Owners & Manifest Group Owners
August 2024 video with audio description.
Watch June 2024 Presentation “IAM Updates for Ancillary System Owners & Manifest Group Owners”
June 2024 video with audio description.
This page is not a complete list of implications to ancillary system owners. Ancillary systems owners are responsible for identifying additional impacts as information becomes available from ATP and Ancillary System Project more broadly.